Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality.

We want to transition the world towards a decarbonized and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. Together, we can create new business opportunities and a more sustainable future that we can all be proud of.

Want to join the ride?

We are now looking for a Office Analyst to join our project team in Itajaí/SC, Brazil. In this position, you will report to the Project Manager and Site Manager in Wärtsilä.

Main responsibilities:

Administrative support for the local Branch Office requirements in close cooperation with Project Manager and Site Management
Support for preparation, print-out and delivery of customer documentation
Creation of process and templates in coordination with the project management and implementation of these in the daily project workflows as necessary
Organization of office materials and equipment’s
Administrative support for local and foreign employees (e.g. registration, travel arrangements, accommodation, translations)
Support for the on-site team for any administrative tasks as deemed necessary (e.g. travel arrangements, cost expense claims etc.)
Monitoring of personal data in regards to access to workplace (shipyard) for own, as well as sub-contracted employees.
Tracking expenses and predicting future costs for the Branch Office – in close cooperation and alignment with the Project Manager, Site Manager and Project Controller
Ensuring that demands inherent to the process are carried out with quality, in accordance with the rules and within the established deadlines

Requirements:

Good understanding of complex processes
Good MS Office skills
Experience in SAP is a plus
Advanced/Fluent in English (written and spoken)

Skills:

Excellent communication
Initiative and independence
Collaborating
Confident
Dedicated
Flexible/Resilient
Team player

Why you and why us?

This position offers a concrete possibility to contribute to the transition towards a 100% renewable energy future. You will be a part of a global organization with a local presence and work in an exciting and dynamic working environment with highly motivated and skilled colleagues. We offer interesting and challenging work as well as personal and professional development possibilities in a dynamic team.

Last application date: 26/05/2024

At Wärtsilä we value, respect, and embrace all our differences, and are committed to diversity, inclusion, and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

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