Administrative Assistant (HR) - 60893098042

Job Title:

Administrative Assistant (HR)

Department:

Human Resources

Reports To:

HR Generalist

Employment Type:

Independent Contractor (full time)

Location:

Remote

About the Company

Our client is a well-established commercial roofing and restoration company based in the United States. With deep expertise across new construction, maintenance, repair, and emergency services, they serve a diverse range of clients — from government entities to private businesses and general contractors. The company is committed to safety, quality, and doing the right thing at every turn.

Position Overview

Our client is seeking a detail-oriented and proactive Administrative Assistant to support their Human Resources department. This is a fully remote, independent contractor role open to candidates located in Colombia. The successful candidate will play a critical role in maintaining accurate employee records, supporting regulatory compliance, coordinating employee certifications and clearances, and ensuring administrative processes are completed accurately and in a timely manner.

Compensation will be administered through Deel, consistent with the company's existing arrangements for contracted team members.

Key Responsibilities

Payroll & Timecards

Assist with the review and correction of weekly timecards.

Check GPS locations for timecard entries.

Assist in the preparation and distribution of timecards for employee review.

Maintain timecard records in the shared drive.

Employee Personnel Files

Assist with the creation of new hire employee files.

Assist with employee file audits and updates as needed.

Track and update expiring documents such as driver's licenses, passports, and certifications.

Training, Compliance & Certification Coordination

Enroll employees in required training programs and certification courses.

Upload, track, and maintain employee certifications and training records.

Schedule employee clearances, medical card appointments, drug testing, and related activities.

Assist in maintaining compliance with customer, regulatory, and company requirements.

Administrative & Clerical Support

Provide administrative support including data entry, file maintenance, and updating Monday.com boards.

Assist with scheduling meetings, interviews, and employee-related activities.

Order and track office supplies, safety materials, Samsara devices, electronics, and related items.

Complete vehicle registration renewals and maintain vehicle records.

Support special projects and initiatives as assigned.

Benefits & Employee Support

Assist with employee benefit enrollment and renewal processes.

Support new employee enrollment in eBacon.

Qualifications & Requirements

Required

2+ years of experience in an administrative, HR support, or similar role.

Excellent written and verbal communication skills in English (professional proficiency required).

Exceptional attention to detail with a strong commitment to accuracy.

Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.

Ability to handle sensitive and confidential information with the utmost discretion and professionalism.

Self-motivated and able to work independently in a remote environment, while also following established procedures and taking direction well.

Reliable internet connection and a suitable remote work setup.

Preferred

Experience supporting HR functions such as payroll, onboarding, compliance tracking, or employee records management.

Familiarity with platforms such as Monday.com, eBacon, or similar HR/operations tools.

Familiarity with HRIS platforms or applicant tracking systems.

Experience working with international teams or US-based companies as a remote contractor.

Knowledge of contractor payroll platforms such as Deel is a plus.

Key Characteristics for Success

Extremely detail-oriented with a strong commitment to accuracy.

Maintains confidentiality and professionalism at all times.

Results-oriented with a strong sense of accountability.

Flexible and adaptable to changing priorities and department needs.

Growth-minded and willing to learn new systems, processes, and responsibilities.

Comfortable asking questions to ensure understanding and accuracy.

Reliable, dependable, and positive with a willingness to support team and company objectives.

What We Offer

Fully remote, flexible working arrangement.

Competitive contractor compensation (rate to be discussed based on experience).

Streamlined, hassle-free payroll through Deel.

Opportunity to work with a well-established, growing US-based company.

Collaborative and professional team environment with clear communication and expectations.