Athletics & Activities / School Trips Assistant - Assistente de Viagens

If you feel that you are culturally open-minded and have an optimistic growth mindset, then EARJ is the place where you can make a difference . Contributes to a community that is inclusive, culturally sensitive and equitable, and in which everyone experiences a strong sense of belonging.

Oversees travel arrangements, and ensures that all extracurricular programs are conducted safely and in full compliance with school policies and regulatory requirements; Collaborates with academic and administrative leadership to promote a balanced integration of cultural, athletic, after school and social activities that enrich the overall educational experience.

• Coordinates and publishes school-wide yearly and weekly activity calendars in conjunction with the school administration; 
• Assists to maintain a balance between recreational, athletic, cultural, educational, and service activities;
• Prepares a monthly balance sheet of movement in student trips accounts;
• Orientates new teachers to school policies and procedures in regard to field trips, and activities under the auspices of the Activities Office; 
• Works in partnership with the Purchasing Department to define and oversee approved travel agencies and Purchasing Procedures for school-sponsored trips, in accordance with institutional regulations and policies; 
• Coordinates all transportation, required permission and insurance forms, and travel documentation for students traveling on school-organized trips; 
• Maintains a close relationship with all divisions of the school;
• Develops and manages the department’s operational travel budget in accordance with school-wide regulations and policies;
• Works closely with travel agencies to ensure travelers have proper travel documentation before the trips.
• Assists teachers, Principals or ATAC Director when meetings are held with the parents; 
• Hold meetings with travel agents to be chosen and vetted by the school
• Manage travel allowances and “prestação de contas” required by the Finance Department; 
• Coordinate travel agency arrangements for the trips;
• Solve emergency situations related to the trips;
• Travels with the school teams when necessary and requested by the Activities Director;
• Prepare and submit the annual Activities Calendar and respective costs to SLT approval, including Sports, After School, Summer/Winter Camps and Other student trips from all divisions planned for the year;
• Attend school events organized by the ATAC Department and others as requested by the Activities Director;

Bachelor’s degree in Administration, or related field

Fluent Portuguese & English

Minimum: 1–2 years experience working with children of lower school age.

Skilled in computer operations and use of computer programs involving Google Workspace and Windows : word processing, Microsoft Excel, Microsoft Publisher and some knowledge of Graphic programs.

In addition to the legally mandated benefits, such as transportation allowance (vale-transporte) , we offer a comprehensive benefits package designed to support our employees.

Our benefits include health insurance, dental insurance, and life insurance , as well as complimentary breakfast and lunch served on campus . Employees also have access to free on-site parking.