Wanted: Administrative Assistant

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At Virtual Latinos, we connect experienced professionals from Latin America with growing companies in the U.S., Canada, and beyond that are building distributed remote teams. Our community includes more than 5,000+ professionals hired and 2,500+ companies that rely on Virtual Latinos to find skilled remote talent.

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Job Title: Administrative Assistant

Pay Rate LinkedIn style:

Part-time Monthly Rates: $800 to $1,280 (20 hours per week)

Full-time Monthly Rates: $1,600 to $2,560 (40 hours per week)

The monthly salary range posted is stipulated as an average monthly income. However, all jobs at Virtual Latinos are hourly-based, and payments are calculated based on the number of hours a person works daily. We pay our Virtual Professionals every 2 weeks through third-party platforms. The hourly rate range of the position is $10- $16, depending on experience. Once a rate has been offered to you, it is non-negotiable.

Work Schedule:

The work schedule will vary depending on the job position you apply for, as it will be based on the client's requested schedule. All our clients are in the U.S., and work schedules will be in the U.S. time zone.

Job Summary:

The Administrative Assistant will be responsible for providing administrative and customer service support, coordinating schedules, maintaining communication with internal and external teams, and managing tasks in a dynamic environment. The ideal candidate will be tech-savvy, detail-oriented, and proactive, supporting the client in a variety of tasks to ensure smooth daily operations.

Job Tasks:

• Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
• Email Management: Review, prioritize, and organize emails professionally.
• Task Tracking: Monitor tasks and deadlines using project management tools.
• Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance: Support with gathering information and summarizing findings when required.
• General Admin: Assist with ad-hoc administrative and support tasks as assigned.

Qualifications:

• 1 year of related experience and/or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast-paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software:

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages:

• English mandatory
• Portuguese mandatory

Next Steps:

• Send your easy apply
• We will reach out and send you a form to send in your full application
• Get accepted into our community to have access to all our job offers
• Apply to the job offers of your interest
• Get interviewed
• Start working in your dream job!